Figured + Xero | Farm Accounting Integration

About Xero

Bringing Xero and Figured Together

Xero is one of the world's most popular small business accounting platforms, in use by millions of organizations around the globe.

For farmers, it handles the general accounts well. Figured adds the farm side on top, syncing automatically to combine accounting with production tracking, planning, forecasting, and reporting.

Real-time bank feeds and automatic reconciliation.
Invoicing, payroll, and multi-user access from any device.
An ecosystem of over 1,000 connected apps.

Heard This Before?

"Xero does the financials, but we're stuck on spreadsheets for the farm data."

Xero does a great job on the farm's numbers, but they're not a good reflection of what's really happening on the ground. That data tends to live in spreadsheets, on bits of paper, or in the farmer's head. Getting it together for year-end reconciliation, let alone planning or forecasting, has always been a challenge.

But what if your farm data and accounts weren't separate? Across the US, more farm teams are switching to a platform that connects to Xero and gives the farm side a proper home, pairing the farm's numbers with the actuals already sitting in Xero. The dashboard is always live, and an accurate reflection of what's happening in the field.

Figured is that platform.

What Figured & Xero Do Together

No Entering the Same Data Twice

Chart of accounts, bank transactions, and invoices come across from Xero automatically. There's no second data set to maintain and no manual entry to keep both systems aligned.

From General Ledger to Farm Report

Figured categorizes Xero's financial data by farm activity, feeding straight into livestock, cropping, and production reporting. You get enterprise-level gross margins and valuations Xero can't produce alone.

Detailed Transactions, Kept in Balance

Record a stock sale or purchase in Figured and it posts back to Xero as an invoice, matching automatically when payment clears. Both systems stay in balance all season long.

Want to Talk to Someone About Connecting Xero with Your Figured Account?

Get in touch with our team.

Get in Touch

Setup

Getting Started is Easy

Connecting Xero and Figured takes minutes. Once linked, your data starts flowing automatically.

Step 1

Connect Your Accounts

Authorize the Xero connection from within your Figured account. You'll need admin access to both platforms.

Requires Xero admin or advisor access.
Takes less than 5 minutes to set up.
Available on all Figured subscription plans.

Step 2

Data Syncs Automatically

Once connected, transactions and farm financial data flow between Figured and Xero on a regular sync schedule.

No manual data entry.
Updates run in the background.
Run a manual sync at any time.

Step 3

Set Up Farm-Specific Tracking

Add livestock or cropping tracking so your Xero data turns into farm-specific reports and valuations.

Guided setup for your farm type.
Support available if you need it.
Farm-specific reports from day one.

Need help getting set up?

View the Full Guide

See Figured in Action

Case study

I can almost remember to the day when we discovered Figured. It's just been so nice to get off the spreadsheets, get off the pen and paper, get off the napkins, and actually put some useful tools and information out there that you rely on and have confidence in.

Holly Haralson Empire Ag

We're all spending money to try to make money, and that is definitely where Xero and Figured come in as a very integral tool for our business — so that we are constantly looking forward, not backwards.

Jarod Creed JC Ag Financial Services

Figured is an online cloud tool that enables clients to plan their cashflow scenario planning for one to five years into the future. Its ability to look at profitability on the farm and not just focus on cash gives a great understanding about how the business is performing.

Mark Edwards Murray Nankivell

Figured & Xero — FAQ

01Do I still need Figured if I'm already using Xero?

Yes. Xero handles your core accounting side, including bank feeds, invoicing, and reconciliation. Figured then adds what Xero doesn't cover, which is the farm production side, plus farm-specific planning and reporting.

Figured has been designed to sit on top of Xero, not replace it. You get to keep working with the accounting software you already know and use, with Figured coming in to replace any old spreadsheets or paper files for the farm side.

02Do I need to customize my Xero chart of accounts for Figured?

Likely, yes. Xero's default chart of accounts is built for a standard business, not a farm, so it usually needs some setup work first. The exact accounts depend on what you're tracking, but we'll help you each step of the way during onboarding to ensure a smooth process and to get you into Figured as quickly as possible.

03How long does the first sync take?

The first sync pulls across your Xero file's full history, so it takes longer than every sync after it. Once that finishes, Figured settles into its normal speed of syncing automatically every few hours. If you're onboarding a file with several years of history, allow time for it to complete before setting up trackers or the chart of accounts.

04How do I run a manual sync after making changes in Xero?

Figured syncs with Xero automatically through a secure API, but you can trigger an immediate sync any time within the Figured app. You can also view your connections from the same menu to check how long a sync has been running. This is useful straight after reconciling transactions or changing your chart of accounts.

05Can I connect a Figured farm to a different Xero organization later?

No. Once a Figured farm is connected to a Xero organization, it can't be moved to a different one. If the wrong organization gets connected, the fix is to create a new Figured farm and connect that to the correct one.

06Can I use Xero's tracking categories to run multiple farms through one Figured file?

Yes. If a client runs several farming operations under one Xero entity, Figured's Multi-Farm feature uses Xero's tracking categories to separate them within a single file, with reporting available per farm or consolidated.

Where separate Xero files each need their own Figured farm, those can be grouped for consolidated reporting using Multi-Entity instead.